Cerner Millenium Data Specification

[Deleted User]

Version: v5

Update At Date: December 22, 2023

Introduction

This is the data specification for the information ControlCheck (formally known as Bluesight for Controlled Substances) requires for Cerner Millenium integrations. ControlCheck ingests Cerner data from hospitals and dispensing data from the hospital’s automated dispensing cabinets. ControlCheck then compares the two sets of data to ensure that all dispenses of controlled substances have a corresponding administration for an equal amount.

Data Extract

Customers are strongly encouraged to use the template CCL queries provided as the fastest path to a compliant data feed. The queries can be found attached to this post below. Customers may opt to author their own query to extract the required data if the output meets the following data specification. The customer is solely responsible for any issues involving a custom query. If your hospital cannot meet the following data specification, please discuss this with your implementation specialist or contact help@bluesight.com.

The zip file will contain the following: Cerner Build Guide, CCL Program, CCL Prompt

bluesight-med-extract.zip

File Transport

Cerner files can be uploaded via the ControlCheck user interface. However, the delivery over SFTP is highly preferred. Most customers choose to transfer files once per day. File transfers are typically scheduled to occur after midnight and contain the previous day’s data.

Recommended file transfer times are from 0400-0600 to ensure 1) data has migrated to the appropriate servers and 2) that Bluesight is able to process files in a timely manner prior to customer auditing. Additionally, it is recommended that the EMR file be sent at least 30 minutes before the ADC file(s) for optimized processing and data ingestion.

Individual files should be generated per facility, although there are specific use cases that would require including multiple facilities. Discuss with your implementation specialist before finalizing hospital groupings.

File Requirements

• Files must be formatted with pipe-delimiters and as .csv that conform to RFC 4180 and utilize UTF-8 for character encoding
• File size should not exceed 50 mb
• The file name should follow the schema and can only contain letters, numbers, and underscores.
  • bluesight_healthsystem_hospitalname_cerner_admindate.csv
• Output column headers are case-sensitive and must match the values specified below. The order in which those columns appear can differ from the order listed below. However, it is highly recommended that customers follow the order below for consistency and readability.

Pre-Implementation & Data Validation File

During implementation, your implementation specialist will request a historical extract of data. This is a one-time request that will be manually uploaded into the application. The historical file upload would not depend on the SFTP being fully set up. Potentially some requirements may be different during testing/validation such as file size, naming, and date range.

Data Requirements

Column Header	Format	Description	Required	Examples
FACILITY	Text and/or Numeric	Facility name where medication was administered	Required	Bluesight Hospital
LOCATION	Text and/or Numeric	Location where medication was administered	Required	ICU
PATIENT_NAME	Text	Patient Name Notes: Enclose Last Name, First name with quotes to prevent erroneous parsing (ex. “Doe, Jane”)	Required	Jane Doe
MRN	Text and/or Numeric	Patient Medical Record Number1 MRN should match the MRN of patient provided in ADC file	Required	MRN123
FIN	Text and/or Numeric	Patient Encounter Number1 CSN should match the CSN of patient provided in ADC file	Required	FIN456
ORDER_ID	Numeric	Order ID	Required	78900
ADMIN_DT_TM	Date Time	Date and time when administration had taken place. Format MM-DD-YYYY HH:MM:SS2	Required	06-02-2020 23:10:30
DRUG_NAME	Text and/or Numeric	Unique drug name for the medication in the EMR. This describes information about a medication’s generic form, concentration, strength, and drug form factor.	Required	Zolpidem 5 mg
ROUTE	Text	Route the drug was given (ex: IV, chewed, local-inj)	Required	PO
FORM	Text	Drug form (ex: film, gel, Soln-IV, syrup)	Required	Cap-ER
ITEM_ID	Text and/or Numeric	Unique identifier for the medication in the EMR. This provides information about a medication’s generic form, concentration, strength, and drug form factor.	Required	A01234
ADMIN_AMOUNT	Numeric	The amount of medication administered per administration transaction	Required	5
ADMIN_UNIT	Text	The unit of measurement of the medication that is being administered	Required	MG
USER_NAME	Text	Name of provider that administered the medication Notes: Enclose Last Name, First name with quotes to prevent erroneous parsing "Doe, John"	Required	John Doe
USER_ID	Text and/or Numeric	UserID of provider that administered the medication. The UserID should match the UserID provided in the ADC file	Required	JDOE1
USER_ROLE	Text and/or Numeric	Role of the provider that administered the medication Optional but ideal to have to reduce amount of provider mapping	Optional	Physician

Version Log

Version 6 Changes (6/7/2024):

• Combined Validation and Automation scripts into one program
• Generated output as a zip file that contains Build Guide, CCL Program, and CCL Prompt
• Restructure to explicitly define CSV output to control output format and control characters
• Embeds logic for blank locations to output "NULL" values